7 Free Security Guard Incident Report Templates

7 Ready-to-Use Incident Report Templates

Professional incident reports protect your company, satisfy clients, and stand up in court. Download the template you need below — each is designed for a specific incident type with the right fields for that situation.

Template 1: General Incident Report

Best for: Disturbances, policy violations, unusual observations — any incident that doesn’t fit a specific category.

Template 2: Theft / Property Crime Report

Best for: Shoplifting, break-ins, stolen property, unauthorized removal of items.

Template 3: Trespassing Report

Best for: Unauthorized persons on property, fence jumpers, after-hours intrusions.

Template 4: Injury / Medical Incident Report

Best for: Slip-and-falls, workplace injuries, medical emergencies on property.

Template 5: Fire / Safety Hazard Report

Best for: Fire incidents, electrical hazards, gas leaks, chemical spills.

Template 6: Vandalism / Property Damage Report

Best for: Graffiti, broken windows, damaged equipment, intentional destruction.

Template 7: Suspicious Activity Report

Best for: Unusual behavior, unattended vehicles, surveillance concerns, potential threats.

Go Digital — File Reports From Your Phone

Paper templates get the job done, but digital incident reporting is faster, more accurate, and more professional. With Novagems, guards file reports from their phone with:

• Automatic timestamps and GPS location
• Photo and video attachments
• Custom fields for each incident type
• Instant delivery to managers and clients

Start your free 14-day trial →

Read the full guide: How to Write an Incident Report + Templates →