The Best Healthcare Scheduling Software
Simplify Scheduling, Enhance Patient Care, and Optimize Operations
Novagems’ healthcare workforce management solution helps you:
Streamline Healthcare Scheduling (Open Shift Management - Included)
Track Timesheets & Locations with Accuracy
Get Real-Time Alerts & Notifications
Seamless Payroll, Task & Compliance Management
Features
Healthcare Scheduling
Clock In/Out & Attendance
Timesheet & Payroll
Location Tracking
EVV & Compliance
Real - Time Alerts
Healthcare Staff Scheduling
Fast & Easy Scheduling, Zero Hassle
Effortlessly Create, Edit, And Share Conflict-Free Schedules In Minutes.
Drag, Drop & Copy SchedulingQuickly assign and modify shifts with drag-and-drop and copy-and-paste options. With the multi-view option on dashboards, medical staff can quickly shift to weekly and monthly views for better visibility.-
Easy Shift Adjustments & Open shiftsCreate and use custom shift templates for common medical staff schedules, saving time across different medical teams. Quickly reassign shifts with open shifts and avoid last minute no shows or scheduling conflicts
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Optimized Overtime & Role-Based MatchingRecord shift hours for all healthcare employees to prevent burnout and excess overtime. Easily manage multiple medical departments and clients from one platform, assigning roles and permissions to control access to sensitive data.
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Instant Shift Alerts & RemindersGet automatic alerts to avoid scheduling conflicts and send automated reminders to staff to confirm shifts and minimize the chance of missed shifts, ensuring that all team members are prepared and on time for their scheduled duties.
Healthcare Staff Time & Location Tracking
Track Time and Locations for Healthcare Staff
Manage Clock-Ins, Locations, And Breaks Easily For Accurate Payroll.
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Clock-In/Clock-Out & Mobile App Time TrackingTrack Working Hours For All Healthcare Staff With Digital Clock-In/Out Functionality Available Via Mobile Or Desktop. Enable Staff To Clock In And Out Seamlessly Using The Mobile App, Whether They Are On-Site Or Working Remotely, Ensuring Accurate Time Records For Payroll Processing.
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GPS & Geofencing For Field StaffReal-Time GPS Tracking: Monitor the exact location of mobile healthcare staff, ensuring timely and appropriate responses.
Geofenced Clock-In Zones: Allow Healthcare staff to clock in only within the set geographic areas, enhancing accountability. Get the exact location of the medical staff, ensuring timely and appropriate responses. -
Shift Breaks & Time OffManage healthcare employees’ breaks with just a click, healthcare Employees can also easily record unpaid breaks. The staff can easily apply for time off and the system keeps track of it while scheduling. Avoid understaffing and have the right number of people with the right skills.
Seamless Timesheet & Payroll
Work-Hour Tracking & Shift-Based Payment Calculation
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Compliance & Payroll ManagementAccurately record shift hours for all employees to ensure correct payroll processing. Track different pay rates based on the type of shift worked, including regular hours, overtime, double-time, and holiday rates. Avoid extra labor costs with accurate compliance management.
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Payroll-Ready TimesheetsAutomate the calculation of wages for all shift types to reduce errors and save time. Easily export timesheet data for accounting and billing purposes, streamlining administrative tasks and maintaining financial accuracy.
Task & Shift Management
Streamline Daily Operations
Allocate Tasks To Nurses, Technicians, Support Staff, Or Any Team Member Efficiently
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Task Assignment & Status TrackingEasily Assign Tasks To Nurses, Technicians, Support Staff, Or Any Team Member, Ensuring Clear Responsibility For Each Task. Track The Progress And Completion Of Tasks In Real-Time, Keeping Everyone Informed About Their Duties.
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Reminders, Notifications & Task Completion AlertsAutomated reminders and notifications ensure that no task is overlooked, while alerts notify medical staff when tasks are completed or missed with medical time-tracking software
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Selfie Verification & Permanent Log StorageRequire real-time proof of presence with selfie verification to confirm task completion and ensure accountability. Additionally, record all actions, edits, and deletions for permanent history tracking, providing a clear log of all tasks.
Others Features
Real-Time Care Reports to Families
Task and
Post
Reports & Insights
Data Management
Breaks, Vacation & Overtime
Shift & Team Management
Now scheduling takes minutes, not hours
Overall Result Using Our Software
Stay Compliant
(EVV & More)
Ensure Regulatory Compliance With Built-In Tracking.
Reduce
No-Shows
Automated Reminders Keep Patients And Staff On Schedule.
Pay Employees Easily & Error-Free
Simplify Payroll With Accurate Tracking.
Web & Mobile Accessibility
Keep Patient And Staff Records Organized.
Save Time
Automate Scheduling And Reduce Manual Work.
Reduce Costs
Optimize Staff Usage And Cut Unnecessary Expenses.
Other healthcare industries we cater
In-Home Healthcare
Clinic
Assisted Living
Hospital
Care Center
Pharmacy
Rehab Center
Veterinary
Nursing
Animal Care
Dental Practice
Frequently Asked Questions
It helps clinics, care homes, and medical facilities build compliant rosters, cover shifts, and track hours. Novagems offers drag-and-drop scheduling, geofenced clock-in, overtime alerts, and mobile notifications for round-the-clock care teams.
Schedulers build rotas in minutes, fill open shifts by notifying qualified staff, and prevent double-booking or overtime with automatic conflict detection.
Yes. Care staff view schedules, clock in with GPS geofencing, request time off, and get shift reminders from the Novagems mobile app.
Yes. Overtime alerts, accurate geofenced timesheets, and per-active-user billing help control labor spend.
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