Employee Scheduling Software — Smarter Scheduling, Zero Hassle

Build Schedules in Minutes

1. Open the schedule builder — a visual calendar grid showing all sites, shifts, and employees
2. Drag and drop employees into shifts — the system instantly checks for conflicts (double-bookings, overtime limits, availability, certifications)
3. Use templates for recurring weeks — copy a previous week’s schedule and adjust, instead of rebuilding from scratch
4. Review and publish — guards and cleaners receive push notifications with their confirmed shifts

Handle Changes Automatically

• Open shift management — when a guard calls out, post the shift as “open” to all qualified, available employees. First to accept gets the shift.
• Shift swap requests — employees can request swaps through the app, subject to manager approval
• Real-time notifications — every schedule change triggers an instant notification to affected employees

Prevent Costly Mistakes

Drag-and-Drop Shift Builder

Build an entire week’s schedule visually. Click an empty slot, drag an employee in, and the system handles the rest — checking conflicts, calculating hours, and verifying qualifications. No formulas. No cross-referencing spreadsheets.

Overtime Threshold Alerts

The system tracks every employee’s weekly hours in real-time as you build the schedule. At 35 hours, you see a warning. At 40, a hard alert. You never discover overtime at payroll again — you prevent it at the point of scheduling.

Security companies using overtime alerts report 25-40% reduction in non-billable overtime within the first month.

Open Shift Management

When an employee calls out, don’t spend 45 minutes making phone calls. Post the shift as “open” and broadcast it to all qualified, available employees nearby. The first to accept gets the shift — or you approve from a list of volunteers.

Companies using open shifts fill gaps 3-5x faster than phone-based callouts.

Shift Confirmations

Guards and cleaners confirm their upcoming shifts 24 hours in advance through the app. Unconfirmed shifts trigger an alert to the manager, giving you time to find a backup before the shift starts — not after the client calls.

Companies using shift confirmations report 30-50% fewer no-shows.

Certification & Skill Matching

Define requirements for each post: armed guard license, specific certifications, language skills, client preferences. The system prevents scheduling an unqualified employee at a restricted post — the assignment is simply blocked.

Schedule Templates

Most weeks follow the same pattern. Build a template once, then copy and adjust each week. This cuts scheduling time from hours to minutes and ensures consistency.

Security guard scheduling has unique complexity that generic tools can’t handle:

Novagems scheduling integrates directly with GPS tracking, checkpoint tours, and incident reporting — so scheduling, tracking, and reporting all happen in one platform.

Cleaning company scheduling shares many challenges with security — multiple sites, varying shift lengths, and last-minute changes. Additional cleaning-specific needs include:

• Job-based scheduling — assign by cleaning job (site + task list), not just shift time
• Route optimization — schedule nearby jobs back-to-back to minimize travel time
• Task checklists — attach specific cleaning tasks to each scheduled shift
• Client-specific instructions — different requirements at different sites

Novagems supports both time-based scheduling (security) and job-based scheduling (cleaning) in the same platform — ideal for companies that manage both security and cleaning operations.

Generic scheduling tools handle shift creation. Novagems handles the entire operation — from scheduling to tracking to client reporting — in one platform.

Most companies build their first schedule within 30 minutes of signing up:

1. Start your free 14-day trial
2. Add your sites with shift times and coverage requirements
3. Add your employees with availability, certifications, and preferences
4. Build your first schedule using drag-and-drop or copy a template
5. Publish — employees receive instant notifications with their confirmed shifts