Some terms you need to be familiar with before we dive into the real topic

Security contract is not an easy feat to deal with. A security guard contact is even more tricky because you deal with the security of your employee and the agreements of the clients. Security services contract will ensure you as an employer and give you peace of mind. 

Indemnifications- they are very tricky to deal with as it puts you at risk of all the damages caused. In the indemnification clause, one party will agree to protect the other party from the damages. Many even try to avoid this clause in the security guard contract. If you are signing one, make sure that you sign the contract with limited indemnification

Waiver Of Subrogation- It means that the person insured can take legal action against the other party. For example, if a security guard is injured during his or her duty he can choose to sue the client. But using the waiver of subrogation, the client can shift the blame to you. 

Key Points To Be Included In Your Security Services Contract

• Effective Date

Your security company should clearly describe when they will start providing the services. The contract shall also include when the agreement will become effective to avoid any confusion. 

• Term

The contract shall always contain the term till when the contract will be effective. The contract shall include the start date and the end date in the agreement. An additional clause may be added if any of the parties wish to terminate the contract before the term is completed.

• Services Provided

Make no mistakes when you are mentioning the services you will be providing to clients. Do not be vague in the services you provide. It should include a list of all the services provided by the company like the number of guards and their shift timings and all areas they will cover.

• Termination

There should be a clause added in the contract where the terms and conditions for termination of a contract are mentioned. There should be reasons mentioned in the contract like-

• If the term has ended and no renewal was done
• Insolvency of any of the parties involved
• The services were not up to the mark
• The license of the service provider was revoked.

Let’s discuss the types of security guard contracts you must consider as per your needs.

Security Company Contract Complexities

Making a contract for a security company isn’t as easy as it sounds. These contracts need to cover a lot of details to make sure both the security company and the client are protected. One tricky part is making sure the contract explains everything clearly. So there’s no confusion later on. Having a security contract template makes it easier to avoid any mistakes that might happen.

For example, the contract should say exactly what the security company will do, like patrolling, watching cameras, or responding to emergencies. It should also include details like how guards will report problems, what training they need, and how often their work will be checked. If these things aren’t spelled out, there could be disagreements down the road.

Another challenge is making sure the contract follows the law. The contract has to meet local rules and regulations, which can be different depending on where the security company works. This means the contract might need special sections about who is responsible if something goes wrong, insurance coverage, and safety standards.

Finally, every client is different, so the contract needs to be flexible. This means the security company might need to change things like what services they offer, how much security is needed, or how long the contract lasts. A standard contract might not work for everyone.

1. Security Guard Service Contract

This is one of the popular forms of contracts that is being adopted by companies of all sizes. Security agencies offer security guard services that can assign them to different individuals or clients. When it comes to getting the right security guard services, the agency and the client must create the security guard service contract and then finalize the deal.

2. Security Guard Contract For Onsite Security

Most people are not aware of the fact that security guards provide security for a specific location instead of standing anywhere in a premise. There could be multiple examples of on-site security including private events, public gatherings, relocating an item from one place to another, etc.

3. Sample Security Services Contract for Security Guards

When it comes to hiring security guards, this five-page contract sample gets signed between the two parties. Talk about the contract provision, they are a series of 20 where the last one is highlighted while the other section is in bold.

It could be said that the importance is given to this section that must not be overlooked.

4. Sample Security Service Agreement Contract

This kind of security service contract must be signed between the client and the security contractor and must include details like the address of both the parties. The contract should contain a Security service agreement, Disclaimer of the Liability insurance, Payment agreement, Indemnification, the validity of the contract and service termination letter template, etc.

5. Sample Security Service Arrangement Contract

This kind of security guard contract comes with 9 pages wherein the main sections include the performance of services, terms and termination of the contract, limitation of liability, payment, etc.

If your requirements are like this, you can choose any of the security guard contract templates that match your needs.

How to Create a Security Contract

Step 1: Title Page

You need to open a new doc in Word to create a security guard contract. Then, you must include the company name, the name of the contract, and other necessary details.

Step 2: Don’t Forget to Mention the Name of the Parties**

You then need to move on to the next page and write down the name and location of the concerned parties. Also, you can use the “whereas statements” in the recital section.

Step 3: The Secured Party

After completing the formalities, you need to enter the details of the secured party. Make sure you mention all the roles of the parties in bullet points, making them easier to understand.

step 4: Responsibilities of the Debtor

After that, you need to mention the responsibilities of the debtor. The respective documents of collateral properties should be handed over to the other party until the payment is fulfilled.

Step 5: The Collateral

Make sure you mention the condition and other necessary details of the collateral.

Step 6: Method of Payment

Another important thing you need to clear is the different modes of payments. It could be in any form, cash, bank transfer, or cheque.

Step 7: Legal Fees and Charges

In case of any legal troubles, you must mention that the winning party must be reimbursed.

Step 8: Reporting software

Make sure you mention the reporting software.

Step 9: Signature of Both Parties

When a signature is made on the official documents, it becomes proof that the contract has been acknowledged by both parties involved. In case of a dispute in the future, this contract can be used as official evidence.

Why You Need a Security Guard Contract

A security guard contract is essential for several reasons:

1. Clarity: It clearly defines the duties and responsibilities of the security guard.
2. Legal Protection: It protects both parties in case of disputes.
3. Professionalism: It sets a professional tone and expectations for the job.

Pro Tip: Consider consulting with a legal professional to ensure your security guard contract is comprehensive and legally sound.

Important Security Agreement Provisions

When making a security agreement, there are some important parts that should always be included. These parts help make sure everyone knows what they’re supposed to do, which can stop problems from happening later.

1. Scope of Services: This section explains exactly what the security company will do. It might include things like guarding certain areas, watching security cameras, or controlling who can enter the building. By being clear about what services will be provided, both the client and the security company know what to expect.

2. Payment Terms: This part tells how and when the security company will get paid. It should include details like the total cost, payment schedule, and what happens if the payment is late. Clear payment terms help avoid any arguments about money.

3. Liability and Insurance: This section explains who is responsible if something goes wrong. For example, if there’s an accident or damage, who will pay for it? The contract should also say that the security company needs to have enough insurance to cover any problems.

4. Confidentiality: Security companies often learn private information while they’re working, so this section makes sure that information stays secret. It means the security company can’t share what they know with anyone who isn’t supposed to know it.

5. Dispute Resolution: Even with a good contract, sometimes people disagree. This section explains how any arguments will be handled, like whether they’ll be solved through talking it out or by getting a mediator. Having a plan in place for solving disputes can help fix problems faster and more fairly.

6. Termination Clause: This part explains how the contract can be ended by either side. It should say how much notice needs to be given, if there are any fees for ending the contract early, and under what conditions the contract can be ended, like if someone doesn’t do what they promised. A clear termination clause helps protect both sides if things don’t go as planned.

7. Parties Involved in the Agreement: It simply states the names of both of the parties involved in the agreement. It is always a good idea to have a security guard agreement format in hand. This will save you a lot of time and effort. This way you will not have to start from the scratch when a new client comes in.

Including these important parts in a security, agreement makes sure that both the security company and the client understand their roles and responsibilities. It also helps in avoiding any misunderstandings or legal issues.

Key Terms You Should Know in a Security Guard Contract

If you’re thinking about hiring a security company, it’s important to understand some key terms in the contract. Knowing these can help you make sure your business is protected and that both you and the security company are on the same page. Here are a few important terms explained in simple language:

1. Indemnity

This term means that if something goes wrong, the security company might have to cover the costs. For example, if their guard makes a mistake and causes damage, they might be responsible for paying for it. It’s important to know what kinds of things the company agrees to cover. These damages may include property damages and any personal injury during the shift. This might be tricky though as it might put you responsible for things that might be out of your hands too.

2. Additional Insured

If your business is listed as an additional insured, it means that the security company’s insurance also protects you. This can be really helpful if something happens, like a break-in or an accident, because it means their insurance will help cover the costs.

3. Waiver of Subrogation

This is a complicated way of saying that the security company’s insurance won’t try to get money back from another party, like your business, after paying a claim. This protects you from being sued by their insurance if something goes wrong. In simple terms, it means that the insurer can take legal action against the third party. For example, a guard gets injured during the shift and decides to sue the client. Using this clause, the client can shift the liability back to you.

4. OCP (Owners and Contractors Protective Liability)

This is a special type of insurance that the security company might have to buy to protect you. It helps cover any legal problems that could come up because of something the security company did. However, this might mean extra costs, so make sure you understand if this is part of the contract. These are rarely used now in the contract but if you see them in the security contract template then you can replace them with indemnity clause too.

5. What the Guards Will Do (Scope of Services)

The contract should clearly say what the security guards will be responsible for, where they will work, and for how long. This part makes sure that everyone knows exactly what is expected, so there are no surprises. It might be a fact, but it is always a good idea to have such sentences included. This will save you from any unnecessary legal action.

6. Licensing and Training

The contract should also make sure that all security guards have the right licenses and training. This ensures they are qualified to keep your business safe. And you are also aware of the type of services you will be receiving.

Understanding these terms helps you make sure that the security company you hire will protect your business the way you expect. Always take the time to read the contract carefully, and don’t hesitate to ask questions if something isn’t clear.

Who needs a security guard contract template?

1. Security Companies

Security companies often hire multiple guards and need a standardized contract template to streamline the hiring process and ensure consistency. A free security guard template can save security companies time and effort. They can focus on things that matter the most and not worry about contracts. 

2. Event Organizers

Event organizers who hire temporary security staff for specific events can benefit from having a clear and concise contract to outline expectations and responsibilities.

3. Corporate Offices

Businesses and corporate offices that require ongoing security services need contracts to define long-term arrangements and ensure compliance with security standards.

4. Residential Communities

Homeowners’ associations and residential communities hiring security guards for neighborhood safety can use contracts to set terms and protect both parties legally.

5. Construction Sites

Construction site managers hiring security personnel to safeguard equipment and materials can use contracts to specify duties and protect against liabilities. A simple security guard contract is enough for construction sites that require security guards at night. 

Final Thoughts

So, that’s a wrap-up to the 5 best security guard contract samples and the things that should be included to create a security contract! It’s always a good idea to have a security guard agreement format handy while running a security company. It makes you look more professional and trustworthy to the clients. You will need to have a security contract template if you need to gain the attention of big clients. 

Irrespective of the security service contract/agreement, make sure that the terms and condition of the memorandum of agreement must be there along with the date and time and validity of the agreement. Though security guards’ duties may vary from one establishment to another, choosing the right agreement may help!

Make sure that the contract must include all the various rules and regulations.

To know more simply visit www.novagems.com & secure your business today!